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0203 824 1111

Operations Administration Manager - social care

£28,000 - £34,000

Do you have proven experience within an administrative role within a a social care or charitable organisation? Do you also enjoy developing and managing administrative systems for senior management? This role involves working from a variety of offices and sites, therefore travel is required in London and the surrounds. Ability to travel is essential for this role in order to access all of the locations.

We are looking for a pro-active team player to manage administrative systems, produce reports and co-ordinate staff training; advising and building productive relationships across a variety of operational teams. You will have excellent communication skills, the ability to prioritise and manage multiple projects with exceptional attention to detail, be a result-orientated critical thinker with strong analytical skills, and have a high level of IT proficiency.

Duties will include:

  • Set up and maintain efficient administrative systems including manual and computerised information retrieval systems, and coordinate IT system developments.
  • Maintain record-keeping systems for recording and monitoring processes across different sites.
  • Provide regular summary reports to Managers and Team Leaders to ensure that relevant updates and reviews take place.
  • Coordinate training and recruitment needs in conjunction with the HR department. Maintain training records including use of databases.
  • Support and coordinate financial management across different sites by working closely with the finance team.
  • Co-ordinate arrangements for committees and meetings, including diary management for Director and managers, liaising with managers and team leaders, booking rooms and ensuring resources are prepared in advance.
  • Building strong relationships with employees at all levels and providing advice on policy and procedures.
  • Produce effective meeting minutes and other documents.
  • Oversight of the use of administrative resources and general administration.

This is a varied role which is pivotal in the smooth operational running of multiple sites. You will enjoy a varied role, be an excellent relationship builder with internal stakeholders at all levels and have experience of working within a similar sector.

Due to the nature of the role, the successful applicant will complete a full DBS and screening prior to starting within the position.

The closing date for applications is 13th February 2020.

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